Innoplore | Innoplore Innovation Platform (IIP)

1) A One-Stop Turnkey Solution for Managing Innovation in Organizations

1.1) Transforming ideas into feasible solutions and corporate ventures

Innoplore is a platform where ideas can be effectively turned into innovative solutions, and those solutions can be potentially transformed into corporate ventures and spin-offs’ with an active support of a vibrant community of its innovation ecosystem.

1.2) Systematic, documented, and productive interactions

Innoplore is a one-stop turnkey solution to effectively manage the innovation activities within organizations through systematic, documented, and productive interactions.

1.3) Creating, monitoring, organizing, and promoting the innovation activities

Innoplore provides a one-window solution for the organizational admin and leadership to effectively create, monitor, organize, and promote all the innovation related activities from a single platform to manage the innovation processes successfully and efficiently.

2) An Efficient Idea Management System

2.1) Easy submission and registration of new ideas online at anytime from anywhere in any format

At Innoplore, the organizational members/employees can easily submit their ideas online at any time and from anywhere in an easy and sharable format either as a text, image, audio, or a video file. All submitted ideas appear on the front page of an organization’s innovation platform (Innoplore portal) and can be viewed by other members of the same organization who are given access by the organizational admin.

2.2) Review and voting of the submitted ideas by other organizational members

All new submitted ideas are reviewed and voted by the organizational members for a period of one week. The members can submit their votes to a new idea through adding their impressions by choosing one of the following three emojis:

1) 👍 Like it 2) 👎 Disike it 3) ❤️ Love it

2.3) Review and approval or disapproval of the voted ideas by the organizational admin

Ideas are then finally reviewed by the organizational admin (an expert panel) which either approves or disapproves an idea based on its popularity (voting result), technical feasibility, business viability, and strategic alignment with the organizational portfolio. The admin is also required to comment on why it has approved or disapproved an idea. The admin’s comment can only be viewed by the member who shared the idea.

2.4) ‘Idea Bank’ – The breeding ground for creating innovation projects

All approved ideas are then stored into a folder ‘Approved Ideas’ inside the Idea Bank, which effectively works as the idea pipeline or a fertile breeding ground for creating new innovation projects.

2.5) Access restriction by organizational admin to ensure the data privacy and idea confidentiality

Only those members who are given access by the organizational admin can find and review the approved ideas of other members inside a designated folder within the ‘Idea Bank’ in the user dashboard. Any member is allowed to translate an approved idea into a formal project template by creating a new project at Innoplore. It is always advised to include that member into the project team who had initially floated the original idea, in case if that person cannot pursue it further to translate his/her idea into a formal project due to the lack of time, interest, resources, or required competence. Furthermore, the organizational admin can restrict the access of some of its members to stop them viewing the ideas shared by other organizational members on the front page as well as viewing the admin approved ideas of the other members within their user dashboards; so that to further ensure the data privacy and idea confidentiality.

3) An Effective Mechanism for Managing the Innovation Projects

3.1) Project creation through putting ideas into a simple and sharable project template

At Innoplore, the new projects can easily be created through putting any new idea or one of the already admin-approved ideas into a simple and sharable project template.

3.2) The 10-stages model of project development proposed by Innoplore

At Innoplore, the projects are systematically guided through a 10-stages model for project development – which is a step-by-step guide for the innovators and entrepreneurs from the project creation and ideation stages till the project completion and closure stage. The project creators can make an effective use of the 10-stage model to track the progress made in their projects over the course of project development. It is recommended to regularly update the project development status through selecting one of the 10 stages for the reference of organizational admin and other members. However, depending upon the nature and maturity of a specific project, some of the listed stages could be skipped as well.

3.3) The review and approval of the created (submitted) projects by the organizational admin

The project can be created by organizational members only (both the internal and external members) and then they are submitted to the organizational admin for review. In case of an issue to be fixed in the submitted project, the member (project creator) is notified by the admin to fix the issue and resubmit it for the admin review again. Only after the admin’s approval, the project is published to appear on the front page of the portal to be viewed by other organizational members.

3.4) Searching for the required support and sending invitations to other members to join the project team

After the project approval by the admin, the project creators/owners can systematically search for the required support within the organizational support database at Innoplore. The project creators may look for a maximum of 20 support activities (support roles) at a time from the provided list of support activities within the organizational database of its registered members/supporters at Innoplore. However, as the project develops through different stages over time, the project support needs also evolve accordingly, and then a different type of supporter are required to be enrolled as the project team members. The project creators can send the project joining invitations (requests) to other organizational members whose support is required for specific activities. The project creators can only invite the existing members who are already part of the organization’s innovation ecosystem. If a project creator requires the support from a person who is not currently part of the organizational ecosystem as its member, then the project creator must request to its organizational admin who has the mandate to send an invitation to that person to join the organization’s Innoplore platform.

3.5) Project dashboard – A virtual workspace for the project team to work together interactively

The enrolled project team members can interactively work together in a virtual space named as the ‘Project Dashboard. Inside the project dashboard, the project creator and the other project team members can actively share and organize all the project related documents. There are two different types of folders available in there to share and organize the project related documents: First the folder of “Shared Documents” – in which all the project team members can easily share/upload any of the project-relevant documents and no member including the project creator itself can delete the documents shared by the other team members; whereas the second folder is named with “Project Documents” – in which only the project creator can upload the most important and shortlisted documents that are related to the project (as an official account of the project) for the review of other team members. Furthermore, all the members can also text chat with each other in a real-time (through instant messaging) by using a fully secured application of a built-in ‘Chat Room’.

3.6) General’ and ‘Confidential projects - Two types of projects with access restrictions assigned by the admin

The projects can be created with two different access types namely the: ‘General project’ – in which case all organizational members of its Innoplore platform can be allowed to view the introductory information about such projects; and the second type is the ‘Confidential project’– in which case the view of the introductory information of such projects is restricted to only those organizational members who are given access by the organizational admin. However, in both case, no one can look inside the project activities, neither can participate in text messaging within the project chatroom, and nor can have access to view the documents shared and stored within the two folders inside the project dashboard, until the project access is formally granted by the project creator to a member through an individual project joining invitation.

3.7) Organizing the user projects in the dashboard as ‘My Projects’ and ‘Participated Projects’

The individual member (user) of an organization can find two separate tabs inside the member’s project dashboard named with the titles: ‘My Projects – which refer to the projects created by the user; and secondly the ‘Participated Projects – which refer to those projects in which the user is participating as a project team member (supporter).

3.8) Labeling with one the four possible status of a project inside the project dashboard

A project can have one of the following four status at any given time: 1) Under Review’ – the created/submitted project remains in this status until the project is formally reviewed and approved by the organizational admin; 2) Published’ – a project that is approved by the organizational admin gets this status referring to an active (in-progress) project; 3) ‘Draft’ – a created project which has not been yet submitted by the project creator to the admin for the review remains in the draft status in the user dashboard, and secondly also in the case when a project that has already been published by the admin may get the draft (or halt) status when any change in the project details has been made (through ‘editing the project information) by the project creator and the project is sent to the admin again for the review and to be re-published by admin; and finally project status of 4) ‘Archived’ the project which is formally deleted or closed by the project creators as the project is either completed or has become inactive. The deleted projects always remain part of the archive for the future review and analysis by the organizational admin and project creators/members.

3.9) Support rating to the quality of support received from the enrolled project team members

The project creators are required to give support rating to the quality of the support received from the enrolled project team members (supporters) for the specific support activities for which they have been enrolled into the project. One member can be invited multiple times to join a project for different support roles/activities and the member is rated for each support activity separately when the support role is completed. The support rating is given in three possible situations: First, when the project creator removes the member from the project after the support role is completed; second, when a project member exits itself from the enrolled project; and third, when the project is completed and formally closed/deleted by the project creator. All organizational members, individual projects, and the organization as a whole are continuously updated with the given innovation support ratings, which is an important indicator of the health of an organizational innovation ecosystem.

3.10) Project search and sorting by using different types of filters

The organizational projects could be searched through different filters, such as with the project names, project creator names, and project country and city. The projects could also be sorted as per their newness (latest projects comes first) and secondly as per their popularity (how many times they are viewed by organizational members).

3.11) ‘Featured Projects set by the admin for an increased project visibility and organizational branding

The admin can also set some of the projects as the ‘featured projects’ of the organization to be highlighted on the front page of the portal for more project visibility and organizational branding.

4) Developing the Innovation Support Ecosystem

4.1) Building a strong innovation ecosystem of a vibrant community of supporting members

Innoplore is a platform that helps organizations build their support database and innovation ecosystem of a vibrant community of members/supporters. At Innoplore platform, a strong community of innovative and entrepreneurial members simultaneously support and inspire each other by participating in several innovation promoting activities.

4.2) The organizational admin can invite an unlimited number of internal and external supporters to join its innovation ecosystem

The organizational admin can invite an unlimited number of members/supporters (both internal and external to the organization) to join its innovation ecosystem. This unique feature allows an organization to build its innovation support ecosystem with the help of external members (supporters) who could potentially be enrolled virtually from anywhere in the world. The external members have an interest in getting closer to the potential clients through becoming part of different organizations’ innovation ecosystem, whereas the innovation portal admins (innovation managers or leadership) of different organizations have an interest in bringing the outsourced suppliers and potential supporters closer to their project teams (and their workspace). The organizations can expect to get special offers of discounted rates from the external suppliers and supporters in case if they charge for their offered support services. Hence, the common and overlapping interest between the support providers (suppliers) and support seekers (organizations and its members) create a win-win scenario for both parties. However, this type of collaboration and proximity between the two parties particularly benefits the organizational members (the ‘innovative entrepreneurs’) as they have access to all the required support at their figure tips inside a secured innovation portal to effectively transform their abstract ideas into viable solutions and corporate ventures. On the other side, for the internal members of an organization, there could be both the ‘intrinsic and ‘extrinsic’ rewards and incentives to join the Innoplore portal and actively participate in the organization’s innovation activities. The organizational Innoplore admin has to devise a clear strategy how to effectively bring on board the internal and external members (supporters) to effectively build the innovation ecosystem of its organization.

4.3) Use of multiple filters for an effective search of the required support within an Organizations innovation ecosystem

The innovators and idea promoters (‘Idea Champions’) can systematically build their project teams and can search for the required support through effectively employing the multiple filters, such as searching through the supporter’s name, industry/sector, profession, location, qualification, and a wide range of the listed support activities.

4.4) A systematic search for the available support using a well-structured and categorized list of support activities

The well-structured and categorized list of more than 60 support activities or the potential support roles are provided in the Innoplore support database, which helps an organizational admin to systematically recruit the internal and external supporters/members within its innovation ecosystem. Such a structured enrollment of the members also greatly help the project creators to systematically seek the required and relevant support for their projects in different stages of the project completion. The list of the support activities are selected by the new organizational members when their user accounts are created at Innoplore. The new members must choose at least one and a maximum of 20 support activities (potential support roles) while they create their user accounts at Innoplore. This extensive list of the support activities essentially covers all important aspects of the potential support which is usually required by a project team to successfully accomplish its innovative and entrepreneurial project.

4.5) Becoming part of the innovation ecosystem of several organizations by using separate email addresses

One email address can only be used to register as a member of the Innoplore support database (innovation ecosystem) of a single organization. However, a person can become a member (supporter) of the innovation ecosystem of several organizations (if invited by them), but the invited person must use separate email addresses to register with the Innoplore portal of different organizations. It’s because Innoplore keeps the record of all activities of each individual member registered by any organization with a separate email address for future reference.

5) Organizing the Innovation Support Activities for Productive Interactions

5.1) Organizing the innovation support activities for productive interactions among the members of an organizational ecosystem

Innoplore is a platform where several innovation support activities help promote the productive interactions among the organizational members. The innovation support activities include the activities like stimulating ideas through innovation contests (idea competitions), collecting opinions through conducting opinion polls (surveys), creating awareness through blog posts (articles), sharing the relevant news, updating with the recent announcements, and encouraging participation in different types of related events to promote the innovation mindset and entrepreneurial activities.

5.2) Stimulating ideas through Innovation Contests (Idea Competitions)

Innovation contest (idea competition) are created by organizational admin and participated by its members who can submit their inputs (proposed solutions) to the highlighted innovation challenge or problem. The submission can be made in form of text documents, images, audio, and video files. The winners of the competition/contest could be rewarded with different types of financial and non-financial incentives.

5.3) Collecting opinions through conducting Opinion Polls (Surveys)

The survey pole is created by the organizational admin to collect the opinion of the organizational members on any issue and the members can submit their responses to different types of questions (descriptive, Yes/No, choose one or multiple answers, and multiple-choice type questions). The members can participate through submitting their responses to the survey until the poll status remains active (before the survey deadline). The admin can generate the results of the survey in form of the charts, graphs, and tables for further analysis and to include the survey results into corporate presentations.

5.4) Creating awareness through Blog Posts (Articles)

The blog posts (articles) can be created both by the organizational admin and its members. However, the blog posts submitted by the members are first reviewed by the admin before they are published on portal for others’ reading. In case of an issue to be fixed in the submitted blog posts, the relevant member is notified by the admin to fix the issue and to re-submit it for the admin review. After the admin approval, the blog post is published on the front page for the review of other organizational members. The blog posts are rated by the readers and are classified as per the number of views (reads) and popularity (given rating). The blog posts are published under one of the 13 pre-defined categories or alternatively the organizational admin can request the Innoplore team to customize the categories as per the organizational requirements.

5.5) Sharing the relevant News

The admin can create News for its members to make them aware of any new developments or to update them with any their information. The News corner is also automatically updated with the latest news on Innovation from different portals through RSS feeds set by Innoplore. The RSS feeds aggregate news from different innovation news websites. The organizational admin can request Innoplore for a customized RSS feeds to make them more relevant to the organizational preferences or related to any specific industry/sector.

5.6) Updating with the recent Announcements

The admin can create announcements for its organizational members to keep them informed of any new recent news or development, usually within the organizational domain, local context, and premises. All announcements appear both in the admin and user dashboards.

5.7) Publishing and encouraging participation in related Events

The organizational admin can create and publish the innovation events on the platform. The published events could be both internal and external to the organization. The internal events are created by the admin and the members are enabled to register their names for these events online at the Innoplore platform. Whereas the external events such as conferences, seminars, and exhibitions organized by external parties are published by the admin at Innoplore portal for the update of its organizational members. However, for the external events, the members can register themselves through the third-party portals.

5.8) The communication ‘Channels

The events, news, announcements, blog posts, and survey polls appear both under the user dashboard as well as on the front page of the innovation platform under the ‘Channels category. The ‘Channels’ essentially represent the communication (media) outlet of the organization for effectively engaging and informing its members with all the recent updates and developments.

5.9) Notifications through user-dashboard and by emails for regular updates

The organizational members are regularly notified about any new developments within their participated innovation support activities as well as any new updates about their submissions in the ideas, projects, and contests. These notifications are posted inside the user and admin dashboards. In addition to that the important notifications are also sent through the registered emails to keep the users timely informed of any important updates and developments.

6) Fully Secured Platform with Increased Data Privacy and Confidentiality

6.1) Organization itself holds the admin rights and access restrictions to its private ‘intranet’

Innoplore is a platform where the data privacy and confidentiality is utmost protected because the organization itself holds the admin rights of its Innoplore platform to effectively control and manage access to all data shared by its members. The organizational Innoplore portal is essentially a private ‘intranet’ (closed-loop organizational network) which is fully controlled and restricted by the organization itself. The organizational data is end-to-end encrypted in the sense that no one else has the access to view its data without the written request or permission from the organization itself to Innoplore team for data retrieval from the backend server, or alternatively a request to Innoplore to assist the organization with training and consultancy through data analysis.

6.2) The private and fully secured dashboards (virtual workspace) for the admin, individual members, and project team members

Upon subscribing to IIP application by an organizational admin, and then subsequently upon the account creation by its invited members to join its innovation ecosystem, the organizational admin and its members are provided with the admin- and user-dashboards to manage all their data and individual activities through their personalized dashboards. Similarly, each created project is also provided with a separate project dashboard to manage all activities inside the individual project workspace. The provision of the multiple layers of dashboards at the admin, user, and at projects level is to ensure that the individual and organizational data is fully secured, and the data privacy and confidentiality is utmost protected.

6.3) User profile-setting and change of passwords to keep it personalized and fully secured

The organizational admin and users can easily manage their profile-setting page and can change the passwords to keep the platform fully personalized and secured. The admin can set separate login passwords for the two Innoplore applications (IIA and IIP) if it wants to delegate the sub-admin role to some selected members, but the admin should keep the login password of the two applications different from the admin login password, so that to ensure that no one else has access to the admin account apart from the principal admin. The login passwords can also be retrieved at the registered email address if forgotten by the admin or users.

6.4) Account verification links and OTP codes are sent to the registered email address for an additional security check

The account verification link and OTP (one-time password) codes are sent at the registered email addresses of the users to further ensure the authenticity of the registered users.

7) An Effective Control and Supervision by the Organizational Admin

7.1) Innoplore joining invitations are sent by the organizational admin with restricted access

Only the organizational admin can invite people to join its innovation ecosystem with the restricted access to different types of projects (General vs. Confidential) and Idea Bank features. This leaves the access control exclusively in the hands of the admin itself, which further ensures the protection of organizational data. The admin can change the granted access type of the already registered users anytime by editing the profile setting of the registered users.

7.2) The organizational admin reviews and approves the contents submitted by its members

All the shared ideas, created projects, and published blog posts are reviewed by the organizational admin before they get published on the portal to be viewed by other organizational members. This is to avoid spam and undesired contents to be shared by any user on the organizational portal. However, the admin does not intervene the project level activities and communications between the project members performed inside the project dashboard, so that to leave a sufficient degree of freedom and space for the project team members. The admin can delete the spam or undesired content published by any of its member on the portal.

7.3) The admin can deactivate any of its member’s user-account, if required for any reason

The organizational admin can deactivate any of its members user account at the Innoplore portal, if required for any reason.

7.4) Generating the User Performance Report (UPR) of the individual members for the analysis of their innovation performance

The organizational admin can generate a User Performance Report (UPR) on screen and as a PDF file to be saved in the system or printed for the organizational record. The UPR helps reviewing and analyzing the innovation performance of the individual members based on 12 important KPIs (Key Performance Indicators) for any specific period (timeframe). In result, the organization can effectively relate the innovation performance of the individual members with the hiring criteria, rewards and incentives, and salaries and promotions. This is to further motivate the organizational members to actively participate in the innovation activities.

7.5) The admin dashboard provides a single window solution for organizational leadership to closely monitor its innovation performance

The admin dashboard provides a one-window space for the organizational leadership to closely monitor and timely review the organizational innovation performance at a glance with the help of key statistics about the performed innovation support activities. This provides the organizational leadership and admin an opportunity to immediately take the required corrective actions for the desired improvements in its innovation performance.

8) Customizable Platform with Enhanced Scalability and Flexibility

8.1) A scalable and flexible platform that could be reasonably customized to better adopt the organizational requirements

Innoplore is a platform which is scalable and flexible to be reasonably customized and personalized for certain features to better meet the individual requirements of an organization.

8.2) The free trial of the Innoplore application for one-month period

The organizations can try the Innoplore platform for a trial period of one month to fully experience it free of cost.

8.3) The annual renewable license at a very competitive price with full technical training and backend support

The organizations can renew their subscriptions of the Innoplore application on the yearly basis at a very competitive price (for details, please refer to the IIP Standard subscription). The Innoplore team provides the subscribed organizations with the full technical training and backend support. This is to ensure that the innovation application is effectively adopted to the individual requirements of the subscribed organizations.

8.4) A shared data space of 50GB for an organization to be used asymmetrically among its users to upload any type of files

The organization is provided with the data space of 50GB to be shared asymmetrically with its project team members and individual users to meet their data requirements. The users are allowed to upload any type of files (text, images, audio, and video) because the data usage type and requirement of the individual users and projects may vary within an organization.

8.5) Scaling up of the files upload capacity

The organizational admin can easily increase the files upload capacity (data space) at a nominal cost to meet its additional data usage requirements. For details, please contact the Innoplore Team.

8.6) Switching between Left to Right (by default) to Right to Left (RTL) in the text field to meet the multilingual text requirement

The users can easily switch the toggle provided at all places where the text could be inserted to switch the text alignment from Left to Right (by default) to Right to Left (RTL), when needed to meet the text requirements of other languages, such as text writing in Arabic, Urdu, and Persian languages. This flexibility makes the Innoplore application a good fit for the users with multilingual language requirements.

8.7) An effective and efficient customer support team to address the client concerns, queries, and individual requirements

The customers can submit their concerns/complaints and the support requests anytime through the helpline phone number at +44 7858050063, via writing to us at the email address [email protected], or via sending messages through Contact Us’ form at https://innoplore.com/#contact-form. The Innoplore team actively and regularly visits all the received calls, emails, and posts. Our dedicated customer support team tries to respond to the customer queries immediately and the team puts its best efforts to resolve the raised issues as soon as possible.

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